American Association of Feline Practitioners

Veterinary professionals passionate about the care of cats

Abstract Guidelines

2017 AAFP Abstract Guidelines

KEY DATES 

 February 22, 2017 Abstract Submission Open
   
 June 2, 2017 Abstract submission closes at 11:59 PM EDT
   
 August 11, 2017  Lead Presenters selected and notified via email
   
 August 25, 2017 Confirmation from Lead Presenters due
   
October 20-21, 2017       Active Presentation Onsite: Presenters are required
to be present at their poster to discuss content and
answer questions during one full day at the conference.
(Friday, October 20th
 AM Coffee Break, Lunch, PM Coffee
Break; OR Saturday, October 21st Breakfast, AM Coffee
Break, Lunch); additional days are recommended but not
required. 
   
October 20-22, 2017 Display Period: Posters must be displayed for the entire
three days of the conference. Early dismantling is
not permitted.

ABSTRACT SUBMISSION

We invite practitioners, academicians, and researchers passionate about advancing feline medicine, to submit an abstract to the AAFP by the date listed above. Abstracts should contain original research or case reports/series, and original information that has not been previously published. If a poster or abstract has been presented elsewhere, but not published, you may provide a “reprinted with permission” statement. Please note that posters will not be accepted if they have previously been presented at an ISFM meeting. The abstract does not have to correlate with the theme of the conference. Those accepted will present in poster format at the conference.

Submission of a paper implies that, should the paper be accepted, at least one of the authors must register and attend the conference to present the work.

Formatting Guidelines - Abstracts should include the following information assembled as follows:

  • Title – brief and should clearly and objectively describe the study. Abbreviations may not be used in titles.
  • Author(s) – include all authors (first name, last name, middle initial, organization/institution name, city, state/country). Do not include titles, degree, institutional appointments, street names or postal codes.
  • Lead Presenter (primary contact) – Name, Email Address, and Phone Number
  • Purpose - Short statement of the study’s specific objective
  • Summary of Background/objectives, Methods, Results and Conclusions. Tables or graphs can be included, limited to three, only if they do not exceed the character limitation (note – they may be scaled from original size for print). It is generally discouraged from submitted images in color as they will be printed in the Journal in black and white. References should not be included.

The abstract must be submitted in Microsoft Word, single spaced, with 12 point Times New Roman font and a 1 inch margin on all sides. Text should be aligned to the left EXCEPT for the body of the abstract, which should be left justified. It should not exceed 500 words (not including abstract title, author, and lead presenter). Abstracts that do not meet these specifications will not be reviewed.

Abstract submissions are now closed. 


ABSTRACT SELECTION

After abstracts have been reviewed, up to eight (8) will be selected to be presented as posters at the 2017 AAFP Conference. Accepted abstracts must have at least one presenting author registered for the conference.  Presenters are required to be present on one full-day of the conference in order to answer any questions of attendees. The posters will be displayed in the exhibit hall from Friday to Sunday. No early breakdown of the poster will be allowed. If a poster board is not claimed by 3pm on Sunday, it will be discarded.

Presented abstracts will be published in an issue of the Journal of Feline Medicine and Surgery (JFMS) as originally submitted. Please proofread your work.


POSTER REQUIREMENTS

  • Poster presenters must check in with Registration when they arrive so we can show you where to display your poster in the Exhibit Hall.
  • All posters must be on display by Friday, October 20th at 8:00 AM and cannot be removed until Sunday, October 22nd after 2:00 PM.  Please make your travel arrangements accordingly.
  • Poster presentations must be displayed in the exhibit hall throughout the full three days of the conference.
  • Poster presenters must be at their poster for the entire timeframe on their scheduled presentation day.
  • A bulletin board will be provided for you (landscape, 4-ft. height by 8-ft. wide or 48 inches by 96 inches). We strongly recommend that your poster be rectangular to maximize the use of space on your bulletin board. We also strongly recommend that you utilize the full space on the board by printing a poster no less than 36 inches high by 72 inches wide. This will allow the poster to be easily read at a distance of 6-8 feet. Thumb tacks will be provided to you.
  • Abstract title, author(s), and institution must be placed at the top of your printed poster in large lettering (at least 2 inches high). The design and layout should be concise including clear headings (i.e. Background/objectives, Methods, Results and Conclusions) and should also include the abstract summary.
  • Use large type size that can be easily read at a distance of 6-8 feet.
  • The use of color, images, and graphs is strongly encouraged. Be sure graphs and charts can be easily read at a distance of 6-8 feet.
  • It is recommended that posters be produced by a printer for a professional look. If you need suggestions, please contact the AAFP at info@catvets.com

For tutorials on creating scientific posters, click here. They provide helpful videos on planning and writing your content, software options, free templates, design and layout, poster sizes, choosing fonts and colors, and adding images and graphs.

Disclosure declaration

The primary author is required to complete and submit the disclosure statement for all the authors of the abstract before submission. Please note that abstracts will not be considered without the Disclosure Statement, even if there are no disclosures to be made.